Western Cape Supplier Evidence Bank
The Western Cape Supplier Evidence Bank is an internet software application that allows all 13 departments of the Western Cape Government to extract, manage and verify data received from prospective suppliers that wish to do business with the provincial government.
With the information of suppliers at their disposal, it will enable any of the departments to find an appropriate supplier to meet their specific needs for any project.
Frequently Asked Questions
The Western Cape Supplier Evidence Bank allows for an accurate source of data on current and potential suppliers; valid and up-to-date information on all suppliers and decrease the administrative burden on departments.
According to the Provincial Supply Chain Management (SCM) Prescripts, Departments or entities of the Western Cape Government may not do business with suppliers that aren't actively registered on the Western Cape Supplier Evidence Bank.
What are the benefits of registering on the Western Cape Supplier Evidence Bank?
- A registered supplier will be considered a verified supplier, meaning that it meets the minimum requirements to do business with the Western Cape Government.
- Suppliers need to register on the Central Supplier Database before they can register on the Supplier Evidence Bank.
- Supplier information on the evidence bank will be available for use by all Western Cape Government departments/institutions.
- Eradicates the repetitive submission of the required documentation for each bid/quote lodged at various departments.
- Allows for prospective service providers to be eligible to contract with the Western Cape Government.
No. Registration on the Western Cape Supplier Database is a compulsory requirement according to the Provincial Supply Chain Management (SCM) Prescripts. Failure to register will mean that the supplier doesn't meet the minimum requirements to do business with the Western Cape Government.
Registration on the Western Cape Supplier Evidence bank Database doesn't guarantee that a supplier will receive work (quotes or bids) but it only serves as a compulsory requirement to do business with the Western Cape Government.
Registering on the database is free.
All prospective suppliers intending to do business with the Western Cape Government must submit applications for registration on the database and amendments to supplier profile within the format as prescribed or determined from time to time by the Provincial Treasury.
Please make sure your BEE affidavit has the month and year on the space for financial year-end, e.g. March 2019.
A supplier may only have one B-BBEE document as listed above, or a B-BBEE certificate obtained from a SANAS accredited agent or a CIPC affidavit.
Please make sure all commissioned documents have force numbers of SAPS officials if your documents will be commissioned by a Constable, Sergeant or Warrant Officer at SAPS.
If a supplier scratches on a document, both the supplier and a commissioner must sign next to the parts of the document that was scratched, otherwise, the document will not be accepted.
Duly completed registration forms with supporting documents must be sent to:
4 Waterford Place, 2nd Floor, Century City, 7441
Or posted to
Private Bag x9165, Cape Town, 8000.
Please note, we will not accept emailed or faxed documents. Suppliers must submit the documents that were physically completed.
- Goods or services up to an estimated value of R2000 (inclusive of all taxes) may be procured through petty cash;
- Goods or services between an estimated value of R2000 and up to R10 000 (inclusive of all taxes) may be procured by obtaining at least three informal quotations;
- Goods or services between an estimated value of R10 000 and up to R500 000 (inclusive of all taxes) must be procured through a formal invitation of price quotations by means of the integrated procurement solution; and
- Goods or services above the estimated value of R500 000 (inclusive of all taxes) must be procured through a competitive or limited bidding process,
An accounting officer or accounting authority per department/institution may lower but not increase the various threshold values.