Promotion of Access to Information (PAI) | Provincial Treasury
promotions act

The Provincial Treasury in compliance with the Promotion of Access to Information Act (PAIA), Act 2 of 2000, as amended, has prepared a PAIA Manual (which must be read in conjunction with the Guide on how to use PAIA) to facilitate the public’s access to information held by the Department. 

One of the basic values and principles governing public administration is transparency.  The aim of PAIA is to foster a culture of transparency and accountability by public and private bodies and assist in realising South Africa’s goals of an open and participatory democracy. PAIA also gives effect to the right of access to information and actively promotes a society in which any person has effective access to information. This will enable any person to fully exercise their rights.

In promoting a culture of transparency and accountability, the Department acknowledges that there are limitations within the overall promotion of good governance through transparency.  Such limitations are acknowledged within the provisions of PAIA and the Protection of Personal Information Act 4 of 2013 (POPIA), as it specifies circumstances under which there would be limited or restricted access to the information held by the Department.

CATEGORIES OF RECORDS OF THE PROVINCIAL TREASURY WHICH ARE AVAILABLE WITHOUT A PERSON HAVING TO REQUEST ACCESS

All documents (records) that are automatically available for download from the Provincial Treasury portal can be accessed via the following link at https://www.westerncape.gov.za/provincial-treasury/resource-library free of charge.

GUIDANCE ON ACCESS TO RECORDS THAT ARE NOT AUTOMATICALLY AVAILABLE

APPLICATION FORM

A prescribed form (FORM 2) must be completed by the requester and submitted to the Information Officer/Deputy Information Officer.

Click here to access FORM 2 -PAIA Request for Access to Record Form

  • If a requester cannot read or write or complete the form due to a disability, the request may be made orally. The Information Officer/Deputy Information Officer will then complete Form 2 on behalf of the requester, keep the original and give the requester a copy thereof.
  • A request may be made on behalf of another person but then the capacity in which the request is made must be indicated on Form 2.  The requester must also submit proof of the capacity in which the request is made, to the reasonable satisfaction of the Information Officer/Deputy Information Officer.
  • A requester (data subject) seeking to confirm whether his/her personal information is held by the public body or the identities of third parties who had access or requires access to his/her own personal information must provide proof of their identity and is required to supply a certified copy of their identity document for authentication purposes.

FEES

The fees for requesting and searching for a record, as well as making copies of the record, are prescribed by the regulations made in terms of PAIA. (Attached as FEE SCHEDULE) The following fees are payable:

  • Request fee of R100.00 for each request;
  • Access fee for the reasonable time spent to search for and prepare the record, if it takes more than an hour to search and prepare a record. A deposit, of not more than a third of the total access fee, may be required. However, the full access fee is payable before access is granted; and
  • For making copies of the record.

Click here to access Fee Schedule

DECISION TO GRANT OR REFUSE ACCESS

The Information Officer / Deputy Information Officer must as soon as reasonably possible after receipt of the proof of payment of the R100,00 requester fee and the completed Form 2, but at least within 30 days of receipt thereof, decide whether to grant or refuse the request and notify the requester of the decision.

The Information Officer / Deputy Information Officer may extend the period of 30 days, once for a further period of 30 days in specific circumstances, as stipulated in the annexed PAIA Manual.

PAIA recognises that the right of access to information is subject to certain justifiable limitations aimed at, amongst others:

(a) the reasonable protection of privacy;

(b) commercial confidentiality;

(c) effective, efficient and good governance.

Documents available for download:

Note: NEW Revised PAIA manual 2021 only available in English.  Afrikaans and Xhosa translated versions to be uploaded/made available in 2022, as soon as it becomes available.

KEY CONTACT DETAILS FOR ACCESS TO INFORMATION OF THE PROVINCIAL TREASURY

Head Office

Postal Address:            Private Bag X9165, Cape Town, 8000

Physical Address:         7 Wale Street, Cape Town, 8000

Telephone:                  021 483 3749

Email:                           Janine.Hendricks@westerncape.gov.za

Website:                      www.westerncape.gov.za/provincial-treasury/

Information Officer

               Name:                         Mr D Savage

               Tel:                               021 483 6267

               Email:                           David.Savage@westerncape.gov.za

               Fax number:                021 483 3855

Deputy Information Officer

Name:                         Mr P Pienaar

Tel:                               021 483 5618

Email:                           Paul.Pienaar@westerncape.gov.za