Western Cape Government Health Facility Preparedness Pack | Western Cape Government

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Western Cape Government Health Facility Preparedness Pack

2021
(Western Cape Government)
Summary

Contents:

  Description

Enquiries

Contact details  Last revised date Upload Date
1 WCGH Circular H13 of 2021 - Guideline for Health Worker Registration on the EVDS Self-Registration System Melvin Moodley

Tel: 021 483 9366

E-mail: melvin.moodley@westerncape.gov.za

4 February 2021 18 February 2021
2 COVID-19 Vaccination Form Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
3 Annexure To Circular H13-2021 EVDS Registration Email: evds.hcwselfregistration@health.gov.za

https://vaccine.enroll.health.gov.za/

Electronic Vaccination Data System (EVDS) - Data Protection & Privacy Policy

2 February 2021 10 February 2021
4 Vaccine Site Registration Master Facility List (MFL) Guidelines of Updates and Curation for Users and Stakeholders and its application for vaccination sites Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
5

Minimum Requirement Checklist For Vaccination Site

Pharm & Non-pharm
Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

20 January 2021 18 February 2021
6 Directory: Safety, Security & SAPS Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
7.a Pfizer-BioNTech Vaccine Preparation & Administration Summary https://www.cdc.gov/

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
7.b Moderna Vaccine Preparation & Administration Summary https://www.cdc.gov/

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
7.c Appendix A: Ultra-Cold Temperature Vaccine(s) Minnesota Department of Health E-mail: health.communications@state.mn.us   18 February 2021
8 COVID-19 Vaccine: Adults Anaphylaxis Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
9 Guideline to setting up COVID-19 Vaccination Areas 14 Feb 2021 Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

14 February 2021 18 February 2021
10 SOP COVID-19: Averda Waste Service  Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
11 SOP COVID-19: Compass Medical Waste Service Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
12 Checklist For Vaccine Fridges Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
13 WC Algorithm - Procedure for the reporting of adverse events following immunisation for COVID-19 vaccination  Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  18 February 2021
14.a Vaccine safety surveillance COVID-19 Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  3 March 2021
14.b ALL VACCINES including COVID-19 - CASE REPORTING FORM (CRF) FOR ADVERSE EVENTS FOLLOWING IMMUNISATION (AEFI) Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  3 March 2021
14.c COVID-19 - Case Reporting Form (CRF) for suspected adverse events of special interest (AESI) Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  3 March 2021
14.d ALL VACCINES including COVID-19: CASE INVESTIGATION FORM (CIF) - Adverse Events Following Immunisation (AEFI) and Adverse Events of Special Interest (AESI) Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  3 March 2021
  Investigational product preparation instructions - Instructions for use (IPPI or IFU) instructions on handling and disposal of COVID-19 vaccine Jansen Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  1 March 2021
  WCGH Circular H22 of 2021 - Adverse events following immunisation (AEFI) Monitoring for COVID-19 Vaccination Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  3 March 2021
  Sisonke Vaccination Job Aid - A practical approach to storing, handling, preparing and giving the Ad26.COV2.S COVID-19 vaccine Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

3 March 2021 4 March 2021
  J&J Vaccine Registration  Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

15 April 2021 15 April 2021
  WCGH Circular H59 of 2021 - WCGH Vaccine Centre Infrastructure Checklist and Concept Guideline   Duncan.Rendall@westerncape.gov.za
Lynn.Speiringshoek@westerncape.gov.za
  20 May 2021
  Vaccine Centre Infrastructure Checklist and Concept Guideline   Duncan.Rendall@westerncape.gov.za
Lynn.Speiringshoek@westerncape.gov.za
  20 May 2021
  WCGH Circular H61 of 2021 - COVID Vaccine Project Office - Stationery and paper-based tools for COVID-19 Vaccine Roll-Out   Juanita.Arendse@westerncape.gov.za 14 May 2021 20 May 2021
  DG letter Notice Pfizer updated storage 21 May 2021   Tel: 012 395 8402 21 May 2021 23 May 2021
  WCGH Circular H66 of 2021 - Updated storage conditions of the comirnaty Vaccine from Pfizer - Biontech   Helen.Hayes@westerncape.gov.za 24 May 2021 26 May 2021
 

WCGH Circular H67 of 2021 - Practical approach to care kit (PACK) COVID-19 Vaccine Job Aid 

WC PACK COVID-19 Vaccine job aid Final Version 2

Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

27 May 2021

24 May 2021

27 May 2021
  WCGH Circular H70 of 2021- Dosing interval of the Pfizer-Biontech COVID-19 Vaccine Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

28 May 2021 1 June 2021
  WCGH Circular H100 of 2021 - COVID Vaccine Project Office - Vaccinations for pregnant women Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

14 July 2021 16 July 2021
  WCGH Circular H103 of 2021 - COVID Vaccine Project Office Department of Correctional Services (DCS) Vaccine roll-out programme 18 July 2021 Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  24 July 2021
  WCGH Circular H107 0f 2021 - DHA NPA and Justice and all applicable traffic management personnel C19 vaccine roll-out programme Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  24 July 2021
  WCGH Circular H110 of 2021 - COVID Vaccine Project Office - South African Revenue Service C-19 Vaccine Roll-Out Programme Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  24 July 2021
  National Circular - Information for Vaccination Sites (26 - 30 July 2021) 22 July 2021     22 July 2021 26 July 2021
  WCGH Circular H116 of 2021 - Standard Operating Procedure for the vaccination of Home bound Clients 1 Aug 2021 Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

1 August 2021 3 August 2021
  WCGH Circular H116 of 2021 Annexure - Standard Operating Procedure Vaccination of homebound clients Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

1 August 2021 3 August 2021
  WCGH Circular H115 of 2021 - Media COVID-19 Vaccine Rollout Programme Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

1 August 2021 3 August 2021
 

EVDS Communication 16 - Update on Back Capturing on EVDS

EVDS back-capturing form v2

Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

5 August 2021 10 August 2021
  WCGH Circular H121 of 2021- Variation on labelling of the Pfizer-Biontech comirnaty vaccine used in South Africa  Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

10 August 2021 11 August 2021
  National Circular - US donation label variation  Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

5 August 2021 11 August 2021
  EVDS Communication 17 - Update on Back Capturing on EVDS No 2  Melvin Moodley

Tel: 021 483 4266

Email: Melvin.Moodley@westerncape.gov.za

12 August 2021 12 August 2021
  EVDS Communication 19 - EVDS Automated Scheduling changes & EVDS Booking system Melvin Moodley

Tel: 021 483 4266

Email: Melvin.Moodley@westerncape.gov.za

27 August 2021 27 August 2021
  Updated Circular - Vaccination of pregnant and breastfeeding women Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

29 August 2021 31 August 2021
  WCGH Circular H142 of 2021 - COVID-19 Vaccine Project Office - Vaccine Programme Updates  Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

2 September 2021

3 September 2021

 

  WCGH Circular H140 of 2021 - C-19 Vaccine Project Office - Integration of COVID-19 vaccination into routine in-patient and out-patient health care services Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

1 September 2021 1 September 2021
  WCGH Circular H145 of 2021 - Update to PACK COVID-19 Vaccine Job Aid Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

13 September 2021 13 September 2021
  WCGH Circular H161 of 2021 - Expiry date of Comirnaty Vaccine (MRNA COVID-19 VACCINE) from Pfizer-Biontech  Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

4 October 2021 5 October 2021
  WCGH Circular H170 of 2021 - Refridgerator failure and management of temperature excursions for COVID-19 Vaccines Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  15 October 2021
  WCGH H170 of 2021 - New Cold Chain Sheet Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  15 October 2021
  Sisonke 2 Vaccine Drive  Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

22 November 2021 24 November 2021
  EVDS Communication 21 Sisonke 2 - Capturing the correct Vaccine Facility and Site on EVDS Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

23 November 2021 24 November 2021
  Contract Notice 130-2021 Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

29 November 2021 29 November 2021
  WCGH Circular H199 of 2021 - Contingency plans to maintain cold chain for thermolabile medicines during emergencies e.g. long-term outages Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

30 November 2021 2 December 2021
  Contract Notice 135-2021 - WCGHCC040-2016-signed Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

 1 December 2021 1 December 2021 
  EVDS - Vaccination for Immuno compromised clients Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

   
  WCGH Circular H198 of 2021 - Vaccination of Immunocompromised Clients Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

   
  National Circular - Vaccination of immunocompromised adults  Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

   
  COVID-9 Vaccination in Pregnancy for HCWs V3.2

Dr Mehreen B. Hunter

MBChB (UKZN) Public Health Medicine Registrar (UCT)

Directorate: Health Intelligence

Western Cape Government: Health

 

 

Email: mehreen.hunter@westerncape.gov.za

 

 

  3 December 2021
  PACK COVID-19 Vaccine Western Cape V4  Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

29 November 2021 7 December 2021
  WCGH Circular H202 of 2021 - Additional vaccine dose for immunocompromised update in pack update in pack COVID-19 vaccine job aid Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

3 December 2021 7 December 2021
  WCGH Circular H203 of 2021 - Expiry date of COMIRNATY® VACCINE (MRNA COVID-19 VACCINE) FROM PFIZER- BIONTECH Helen Hayes

Tel: 021 483 4567

E-mail: Helen.Hayes@westerncape.gov.za 

4 December 2021 7 December 2021
  EVDS Communication 22 Refugees with the same refugee number Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

  13 December 2021
  Contract Notice 5 -2022  - clarification of subscription fees and new temp mon devices - version 3-signed 13.01.2022 Sonia Botha

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

13 January 2022 13 January 2022

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Items removed/no longer applicable:

1 Pre-Vaccination screening Tool for Vaccinator Sisonke Study Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

1 March 2021 2 March 2021
2 Pre-Vaccination screening Tool for Entrance area Sisonke Study  Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

1 March 2021 2 March 2021
3 Sisonke Vaccine Leaflet (23 February 2021) Sonia Botha 

Tel: 021 483 4266

E-mail: Sonia.Botha@westerncape.gov.za

23 February 2021 23 February 2021

 

The content on this page was last updated on 25 January 2022