Venue: De Jager Sport Complex, Oudtshoorn

Date: 27 July 2018

Time: 09:30 to 14:00

Contact: Events@westerncape.gov.za

Discussion summary

• Artists and theatre productions can be used to address social issues and topics at events such as the Klein Karoo Nasionale Kunstefees
• It is integral for event organisers to submit their funding requests to local municipalities in time for IDP planning processes
• Oudtshoorn Municipality promotes alternative thinking to solve the challenges faced by the event sector. They promote moving from dependency to enable individual to help themselves independently.
• Event organisers should look for opportunities to leverage off each other. By moving an event date to coincide with another, could reduce costs.
• To host a successful event requires a sustainable business model, whether for profit or not for profit. This requires the event organiser to establish good governance structures.
• To attract sponsorship there needs to be alignment between an event’s objectives and that of the potential sponsor
• An opportunity exists for the events sector in Oudtshoorn to meet regularly in order to share information and assist each other
• Alternative funding streams to be investigated such as the Lotto or CATHSSETA
• More service providers in Oudtshoorn should register on the Western Cape Suppliers Database and the Central Suppliers Database to be eligible to provide services for government-related procurement
• It is important for event organisers to know who their clients and target audiences are and cater for them
• Review your business model regularly to ensure sustainability
• How can the event incubator programme from the Knysna Oyster Festival be replicated at other festivals in the region?

Action Items

1. Dryland Event Management offered to host a workshop on ‘How to host an event’
2. WCG to identify opportunities to capacitate event organisers to establish good governance structures
3. WCG to engage the Arts and Culture Chief Directorate and arrange a follow-up engagement
4. The following information to be shared with attendees
   
   • Integrated Events Strategy for Cape Town and the Western Cape – click here
   • Funding application details
     • Sport and Recreation – click here
     • Arts and Culture – click here
     • Wesgro – click here
   • Event Pitching Competition information – click here
   • Masterclass presentations – click here
   • url for the Events Portal: www.westerncape.gov.za/events
5. Attendees to review the Strategy and forward comments/suggestions to events@westerncape.gov.za