The Unemployment Insurance Fund (UIF) uFiling Online Service

2014
(The Government of South Africa)

uFiling is a free, secure and easy to use system, allowing employers to update individual employee salary details. It enables a streamlined UIF declaration returns process and automatically calculates the UIF contributions associated with your monthly return.

uFiling integrates securely with the UIF systems when issued declarations are submitted and contribution payments are made.

Leveraging the flexibility of the Internet, uFiling enables employers 24/7 access to UIF declaration information from anywhere in the world, provided you have an internet connection.

With regular updates and automated e-mail notifications from uFiling, you are now able to use uFiling to assist in ensuring that you as an employer will remain compliant with the latest UIF legislative requirements. Hence, eliminating the stress and hassles that compliance usually brings about.


Follow these steps to activate the specific uFiling account applicable to you:

Domestic Workers

To activate your domestic worker uFiling account you need to have the following documents and information available:

  1. Your valid UIF reference number as supplied by the UIF when you registered.
  2. Your valid 13 digit South African ID number or a valid passport number.
  3. Your e-mail address where all correspondence will be e-mailed.
  4. Your banking account details and valid branch code that you will nominate to be used to securely pay your UIF contributions.

A domestic worker could be a gardener, a driver or a person who looks after children, the aged, sick, frail or disabled in a private household, but not on a farm.

This is the view taken in the Unemployment Insurance Contributions Act, 2002 (Act No. 4 of 2002).

Commercial

To activate you commercial uFiling account you need to have the following documents and information available:

  1. Your valid UIF reference number as supplied by the UIF when you registered.
  2. Your valid 13 digit South African ID number or a valid passport number.
  3. Your e-mail address where all correspondence will be e-mailed.
  4. Your company’s official registration name and details as provided by the Registrar of Companies which is the CK1 form for CC’s and CM1 or CM3 for Proprietary Limited companies.
  5. Your banking account details and valid branch code that you will nominate to be used to securely pay your UIF contributions. For commercial employers this would normally be your company’s bank account.

A commercial employer is a legal or registered entity that employs the services of any person and remunerates that person within the guidelines as provided within the Basic Conditions of Employment.

Agents

To activate your agent uFiling account you need to have the following documents and information available:

  1. A valid UIF reference number for either a domestic employer or a commercial employer that you as an agent will be acting on behalf of.
  2. Your valid 13 digit South African ID number or a valid passport number.
  3. Your e-mail address where all correspondence will be e-mailed.
  4. As an agent acting on behalf of a commercial employer you will need the company’s official name and details as provided by the Registrar of Companies, which is the CK1 form for CC’s and CM1 or CM3 for proprietary limited companies.
  5. The bank account details and valid branch code that will be nominated to pay UIF contributions. For agents this would be the agent’s bank account. Alternative bank accounts are provided for once you have activated your uFiling account.

An agent is a uFile user who has activated a uFiling account on behalf of another person or employer and uses uFiling on behalf of that person or employer and has a written mandate from that person or employer to act on their behalf.

Employee

To activate your employee account you need to have the following documents and information available

  1. Your valid 13 digit South African ID number.
  2. Your e-mail address where all correspondence will be e-mailed.

As an online registered employee you will be able to securely submit your Application for Benefits (for Unemployment, Maternity, Illness and Adoption), to submit Continuation of Payment and Notice of Appeal

An employee can register on the employee portal if the employer has been accredited by the UIF. This portal will allow the Employee to securely submit forms to the UIF electronically.


Forms and Guides:

You can now view and download application forms, claim forms, reports, and samples of employment documents with “how to use” instructions for each form.

The Department of Labour has also added various templates that you are now able to download and use.

Please consult the uFiling System User Guide for step-by-step instructions.


System Security:

The UIF uFiling site is secured using the highest forms of browser security available today and is secured by Verisign. uFiling users simply need to check they are on the correct website address and look for the lock symbol on their browser.

All information provided by uFiler users is kept confidential and will be securely stored as to provide a high level of security for the employer.

The content on this page was last updated on 9 September 2014