Physical file administration and movement for the national lockdown - News | DEA&DP

Physical file administration and movement for the national lockdown

9 June 2020


The Department of Environmental Affairs and Development Planning (“DEA&DP”) heeded the President’s call for the National Lockdown by closing its offices on 27 March 2020. On 23 April 2020, the President announced the easing of the National Lockdown restrictions through a Coronavirus Covid-19 Risk-Adjusted Strategy consisting of National Lockdown Alert Levels 5 to 1. As the country transitioned to Alert Level 4 on 1 May 2020, plans to resume the Registry Service were formulated under the restrictions imposed by the amended Disaster Management Act Regulations published on the 29 April 2020. The Registry will resume operations under the prescribed regulations on the date announced by the Head of Department.

1.            Registry Days/Hours of Operations

1.1 Cape Town office: Mondays, Wednesdays, and Fridays between 07:30 and 15:30.

1.2 George office: Wednesdays between 08:00 and 13:00. Physical delivery of documents at any other time will be by appointment only (email to arrange an appointment).

2.            Receipt of Documentation

2.1. All Environmental Impact Assessment (EIA) and related licensing services correspondence must be submitted electronically (e-mail with pdf versions of letters and reports or, if too large to attach to an e-mail, to be made available via an electronic link accessible by DEA&DP) to:

Mr Zaahir Toefy

Director: Development Management


Region 1: City of Cape Town and West Coast District Municipal area.

Region 2: Cape Winelands District Municipal area and Overberg District Municipal area

Mr Gavin Benjamin

Director: Development Management


Region 3: Garden Route District Municipal area and Central Karoo District Municipal area

Mr Eddie Hanekom

Director: Waste Management


Dr Joy Leaner

Director: Air Quality Management


Mr Marius Venter

Environmental and Planning Appeals Co-ordinator


Adv Charmaine Marè / Ms Zaidah Toefy

(Section 24G)

Director: Environmental Governance

Email: /

2.2.         Persons delivering documentation to the Department will not be allowed to move beyond the Reception area.

2.3.         The person making the delivery will be required:

2.3.1.     To sanitise their hands upon entry into the Reception area.

2.3.2.     To wear a cloth mask or homemade item that covers the nose and mouth.

2.3.3.     To observe social distancing.

2.4.         If the delivery takes place at the Cape Town office on the Monday, Wednesday or Friday:

2.4.1.     The security will contact Registry and inform them of the delivery.

2.4.2.     A Registry staff member will collect and acknowledge receipt of the delivery.

2.5.         If the delivery takes place at the Cape Town office on Tuesday or Thursday:

2.5.1.     The security will sign and acknowledge receipt of the delivery.

2.5.2.     The security will keep the document safe until Registry are able to collect it.

2.6.         Deliveries for the George office are described in 1.2. above.

Disclaimer: Where alternate arrangements for the submission of documentation is in effect, the arrangement stands for the duration of the alert Levels 4, 3 & 2.