FAQs: Motor Vehicle Administration

(Department of Transport and Public Works, Western Cape Government)

How Do I Apply to Register and License a New Motor Vehicle in My Name?


  1. Complete an application for Registration and Licensing of Motor Vehicle (RLV) and submit to your appropriate registering authority.
  2. The cost of the registration fee is R69 only if the registration takes place within 21 days after the date of liability. The licence fee depends on the tare of the vehicle. It is calculated at the registering authority. If a vehicle is financed, the title holder must register first.
  3. The documents required include a manufacturer's certificate or a letter on a manufacturer's letterhead containing the vehicle particulars and your ID. The Certificate of Roadworthiness (CRW) is only required if it is a RTQS vehicle.


How Do I Apply to Register and License a Used Motor Vehicle in My Name?


  1. Complete an application for Registration and Licensing of Motor Vehicle (RLV) and submit to your closest and appropriate registering authority.
  2. The cost of the registration fee is R69 only if the registration takes place within 21 days after the date of liability. The licence fee depends on the tare of the vehicle. It is calculated at the registering authority. If the licence has expired, the licence fees, arrears and penalties must be paid.
  3. The documents required include a registration certificate in the seller's name, a copy of your ID, the Certificate of Roadworthiness (CRW) if current CRW is older than 60 days. The applicant can register and licence a vehicle without a CRW.
  4. If the licence has expired, the licence fees, arrears and penalties must be paid. The appropriate registering authority can calculate fees.


How Do I Apply to Register and License a Built-Up Motor Vehicle in My Name?


  1. Complete an application for Registration and Licensing of Motor Vehicle (RLV) form and submit to your appropriate registering authority.
  2. The cost of the registration fee is R69. The licence fee depends on the tare of the vehicle and is calculated at the registering authority.
  3. The documents required include a deregistration certificate, a copy of your ID, Mass Measuring Certificate, proof of title holdership, SOA (if built up from parts), RPI or RPC if vehicle is on the system.
  4. All vehicles must be registered and licensed into the new owner's name within 21 days of obtaining/acquiring the vehicle.


How Do I License My Motor Vehicle with a MVL2 Renewal Notice?


  1. Go to the appropriate (closest) registering authority.
  2. Only submit an MVL2 form if still within the 21-day grace period.
  3. The cost to license the motor vehicle will be reflected on the renewal notice. To check the amount of the renewal you can go to your closest registering authority or call the City of Cape Town's Call Centre at 0860 103 089.


How Do I Renew My Motor Vehicle Licence without a Renewal Notice?


  1. Go to the appropriate (closest) registering authority.
  2. Pay appropriate licence fee.
  3. Complete an ALV form.
  4. You need to present your ID.


How Do I Obtain Information about a Motor Vehicle?


  1. The information is confidential.
  2. Details can only be confirmed. You can apply to the registering authority using an ACV application form and your ID.
  3. The cost is R22 per record.


How and Where Do I Change My Address or Person's Particulars?


  1. Submit a completed CNP application form to the relevant registering authority.
  2. You need to present your ID.


How Do I Apply for a Duplicate Registration/Deregistration Certificate?


  1. A completed DRC needs to be submitted at the appropriate (closest) registering authority.
  2. You need to present your ID.
  3. The applicant must be the title holder and must apply in person at the appropriate (closest) registering authority.
  4. The cost is R165 if the original is lost, destroyed or stolen, and R33 if the original registration document is submitted to the registering authority.


May I Apply for a Duplicate Registration/Deregistration Certificate if I'm Not the Title Holder?


  1. Yes, if permission was granted by the province and the title holder. An application letter to the province and the title holder's ID is required.
  2. A DRC form needs to be submitted.
  3. If the title holder of the vehicle can't go him/herself because of medical reasons or permanent incarceration you must fax through the following documents:
    • A letter from the title holder of the vehicle authorising the person to apply for the duplicate registration certificate.
    • If the title holder of the vehicle is too sick, a letter from his/her doctor is required.
    • A certified copy of the title holder's ID.
    • ID of the person collecting the duplicate registration certificate.
    • Letter from the person who is going to obtain the registration certificate requesting permission to obtain the registration certificate including his/her contact details, vehicle licence number and whether it should be posted or available for collection.
    • The person must take the original authorisation letter and their ID to the appropriate registering authority of the title holder.
    • The applicant must have the original authorisation letter.
  4. The cost is R165 if the original cannot be presented and R33 if the original registration certificate is submitted to the registering authority.


How Do I Deregister (Scrap) My Motor Vehicle?


  1. An ADV (Application for Deregistration of a Motor Vehicle) needs to be completed and submitted to the appropriate registering authority.
  2. Your ID and the original registration certificate (if lost, a duplicate at the cost of R165 needs to be applied for).
  3. All arrear fees must be paid in full before deregistration can take place.
  4. The cost depends on the expiry date of the licence. There is no cost if the licence is valid. If the licence expired, the cost is one month arrears plus one month penalties for every month after expiry date.


What Must I Do if I Sold or Disposed of My Motor Vehicle?


  1. You give notice to the appropriate registering authority.
  2. The cost depends on the expiry date of the licence. The vehicle must be sold with a valid licence. The grace period of 21 days does not apply for the selling of a motor vehicle which implies that the vehicle must be sold on or before the licence expiry date.
  3. Your ID is required.
  4. You need to submit a completed and signed (seller and buyer) NCO application form.


How Do I Test My Motor Vehicle for Roadworthiness?


  1. You need to go to a vehicle testing station.


Click on Link for Contact Numbers for the Motor Registering Authorities.


  1. Motor Registering Authority


How Do I Obtain Vehicle Clearance if the Car's Engine or Chassis Number has Changed?


  1. Apply at the applicable registering authority for a Request for Police Clearance (RPC).
  2. You need to complete an HD/APC or CNV.
  3. Vehicle clearance can be obtained at the closest vehicle clearance unit/office in Cape Town:
    • Address: 5 Osbourne Street, Bellville South
    • Tel: 021 950 1120

    or

    • Address: C/o La Belle Road and Watt Street, Stikland
    • Tel: 021 945 3898
  4. There is no cost involved only if a new chassis or engine number needs to be embossed.


Where Do I Take My Car to be Weighed?


  1. A scrapyard or any registered outlet.
  2. The cost is determined by the weighbridge centre.


How Do I Change My Motor Vehicle Particulars (Description and Category)?


  1. Documents you need to complete include:
    • Change of Particulars and Notice in respect of the Motor Vehicle (CNV).
    • Certificate of Roadworthiness (CRW) or confirmation from examiner of vehicles (form HD/ER).
    • A weighbridge certificate (MMC).
    • In the case of modifications, a certificate of compliance by a registered manufacturer, importer or builder (MIB) will have to be submitted.
  2. Submit forms to a vehicle testing station.
  3. A duplicate registration certificate with the amendments must be requested at the appropriate registering authority at a cost of R33 if the applicant is in possession of a current registration certificate. If not, the cost is R165.


How Do I Apply for Special Classification?


  1. Documents that need to be submitted include a completed ELF1 and your ID. Vintage motor vehicles must have a letter from the vintage club if manufacturer does not exist and if the vehicle was manufactured before 1965.
  2. You can apply at the appropriate registering authority at a cost of R72.


How Do I Register a Vehicle if I have Imported the Vehicle from a Neighbouring Country?


  1. You need to complete and submit an application for Registration and Licensing of a Motor Vehicle (RLV).
  2. To register the vehicle, you need a SAD 500, SAPS identification (RPI), Weighbridge Certificate, LOA and a Foreign Registration Certificate.


Licence Number FAQs

Provincial Helpdesk


  1. Tel: 021 483 5995
  2. E-mail: nsprac@westerncape.gov.za

How Do I Apply for a Special Licence Number?


  1. You need to complete an SLN1 form and submit a copy of your RSA ID. If it is a business, a business registration certificate and proxy's ID. If it is a trust or a non-profit organisation, a copy of the Traffic Register Number and a copy of the proxy's RSA ID.
  2. Applications can be posted or faxed to the Traffic Law Administration directorate within the Department of Transport and Public Works.


How Do I Apply for Replacement Special Number Plates?


  1. Complete and submit an SLN1 form.
  2. Cost is determined by the authorised number plate manufacturer.
  3. Applications can be posted or faxed to the Traffic Law Administration directorate within the Department of Transport and Public Works.


How Do I Apply for a Duplicate Personalised Licence Number Registration Certificate?


  1. Complete and submit a SLN1 form and a certified copy of your RSA ID. If it's for a business, you must submit a business registration certificate and a copy of the proxy's ID. If it is a trust or non-profit organisation, you must submit a copy of the Traffic Register Number and a copy of the proxy's RSA ID.
  2. The cost is R165.


How Do I Transfer a Licence Number from One Vehicle to Another in the Same Owner's Name?


  1. Complete and submit a SLN2 and RLV if it is not registered in the same owner's name and your ID or business certificate to the appropriate registering authority.
  2. Applicable licence fees and in the case of a valid licence, pro-rata licence fees are payable and a R50 allocation fee.


How Do I Surrender a Special Licence Number?


  1. You need to complete and submit an SLN1 form and a Personalised Licence Number Certificate (PLN2).
  2. Number plates must be returned to the Traffic Law Administration directorate within the Department of Transport and Public Works.


How Do I Get My Licence Number back if I Sold/Deregistered My Motor Vehicle?


  1. You need to complete and submit an SLN2 form and your RSA ID to the Traffic Law Administration directorate within the Department of Transport and Public Works.
  2. If approved, the cost is R100.


How Do I Change My Licence Number if Somebody Else is Illegally Using Duplicate Number Plates?


  1. You need to complete and submit an SLN2, supporting documentation and present a copy of your RSA ID to the Traffic Law Administration directorate within the Department of Transport and Public Works.
  2. There is no cost involved, only a pro-rata licence fee at the appropriate registering authority.

Application Questions

What Forms and Documents Do I Need to Complete for the Consideration for Cancellation of Outstanding Licence Fees?


  1. A letter detailing the chain of events leading up to the vehicle being unlicensed. The letter must reflect the vehicle identifiers as well as the applicant's particulars.
  2. The financial report in reference to motor vehicle licence fee debtors and the application for the writing off of arrear motor registration fees and penalties or arrear licence fees and penalties must be completed by the applicant.
  3. These forms can be obtained at the registering authorities or at the Department of Transport and Public Works.
  4. The relevant substantiating proof must accompany the application.
  5. The final decision for the consideration of the removal of the fees is made by the Branch Adjudicating Committee (BAC).


Which Forms and Documents Do I Need to Complete for a Refund of Licence Fees?


  1. A RLF application form and a Credit Order Instruction form.
  2. Proof of licence for which you are claiming (ie unused licence disc).
  3. The owner of the vehicle's ID or the proxy's ID and the business registration certificate (if business).
  4. The refund will only be considered if the Credit Order Instruction form is signed and stamped by the bank.
  5. The unused licence disc must be attached.
  6. The money can only be paid into a bank account.
  7. If the applicant doesn't have their own bank account then he/she can use someone else's account but this is done at his/her own risk.
  8. Forms may be obtained at the appropriate registering authority after which the completed forms must be submitted to the Department of Transport and Public Works.


How Do I Register as a Motor Dealer and/or Apply for Trade Plates?


  1. You need to complete and submit an MTN1 form for registration as a motor dealer and to obtain Motor Trade Number (Trade Plates) as well as temporary permits. Complete an ADS form for registration as a motor dealer only.
  2. Other documents required include a letter describing the nature of the business or a Business registration Certificate (CK1 or a certificate issued by CIPRO) or Traffic Register Number Certificate for a one-man business. A copy of the proxy and representative's ID if it is not the same person.
  3. Submit to the appropriate registering authority.
  4. The cost is R72 for the application in respect of each motor trade number. R714 for one set of plates in respect of each motor vehicle. R144 for one set of plates in respect of plates in respect of motor cycle.


What is the Difference between Trade Plates and Temporary Permits?

 

  1. Trade plates are issued to motor dealers and are to be used only by them for their core business (ie the buying and selling of motor vehicles). It is valid for one year and must be renewed annually.
  2. There are two types of temporary permits:
    • Special Permit: Valid for three days (motor dealers are not allowed to issue special permits).
    • Temporary (21-Day) Permit: This is used mainly by motor dealers for brand new motor vehicles. It is issued to the purchaser for a period of 21 days to allow the new owner to register and licence the vehicle. May also be issued to used motor vehicles if the vehicle has a valid Certification of Roadworthiness (CRW).


Blank Temporary Permit Books

 

  1. Only ten blank permits per book will be issued to motor dealers. The counterfoils of these permits must be duly completed by the motor dealer and returned to the registering authority before they may be issued with another book.
  2. If an application for licensing of a Motor Trade Number (MTN) is not received within three months from date of expiry , the MTN will be lost. The applicant therefore has to apply for a new MTN.
  3. Should an applicant wish to amend particulars of his/her business such as a proxy, representative or address a notice in reference of change of particulars (NCP) must be completed together with all applicable source documents to effect the change.
The content on this page was last updated on 9 April 2014